Implementing a next-gen repository mid-REF cycle…madness or a stroke of genius?

Evans, J. 2018. Implementing a next-gen repository mid-REF cycle…madness or a stroke of genius? Repository Fringe 2018. Royal Society of Edinburgh, Edinburgh 02 - 03 Jul 2018

TitleImplementing a next-gen repository mid-REF cycle…madness or a stroke of genius?
AuthorsEvans, J.
TypeConference paper
Abstract

The University of Westminster has worked with Haplo over the past 4 years to build a comprehensive research information management system with functionality supporting researcher web profiles, research ethics and postgraduate research management. The Virtual Research Environment (VRE) has become a key research information system used across the University. For 3.5 years we have used a hybrid repository solution with a Haplo user interface and EPrints for discoverability. Benefits have included a high level of buy-in from our research community (they use the VRE for other research related activities), the improved user interface (alongside the REF OA Policy) has seen a huge increase in self-deposit, and streamlined workflows and improved open access reporting have presented opportunities to engage with researchers. If the hybrid solution was working...why take a risk so close to REF? The existing repository did not capture all of our research outputs (including practice based research and datasets) which made it difficult to showcase all of our research outputs or provide accurate data for reporting exercises. The one-way data feed between Haplo and EPrints is challenging to maintain and has made making changes difficult. Gaining approval to go ahead wasn’t a straightforward exercise. There was senior level trust in EPrints, concerns about REF reporting, security and the loss of the benefits of being part of the wider EPrints community. Why fix what isn’t broken? We needed to demonstrate how much better it could be, not settling for, “it’ll do”, that the risk of not changing was greater than going ahead. Not simply an implementation of an existing repository solution, it would involve working closely with Haplo to develop functionality, and there were time constraints - with a summer 2018 deadline due to REF timelines.

Year2018
ConferenceRepository Fringe 2018
FileImplementing a next-gen repository mid-REF.pdf
Publication dates
Published2018
LicenseCC BY 4.0
Web address (URL)https://www.era.lib.ed.ac.uk/handle/1842/31307

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Permalink - https://westminsterresearch.westminster.ac.uk/item/q91zz/implementing-a-next-gen-repository-mid-ref-cycle-madness-or-a-stroke-of-genius


Explore this collection

Keeping Data Safe: how to implement a secure repository
Evans, J., Renner, T. and Tribble, P. 2018. Keeping Data Safe: how to implement a secure repository. Repository Fringe 2018. Royal Society of Edinburgh, Edinburgh 02 - 03 Jul 2018

Identifying the Different People and Systems Involved and Potential Areas for Risk
Evans, J. 2018. Identifying the Different People and Systems Involved and Potential Areas for Risk. Repository Fringe 2018. Royal Society of Edinburgh, Edinburgh 02 - 03 Jul 2018

A Single Open Source Repository For Every Use Case
Evans, J. and Renner, T. 2019. A Single Open Source Repository For Every Use Case. 14th International Digital Curation Conference. Arts West Building, Faculty of Arts, University of Melbourne, Melbourne 04 - 07 Feb 2019

Building an All Haplo repository: A partnership between institution and supplier, in collaboration with researchers and the user community
Evans, J. and Renner, T. 2019. Building an All Haplo repository: A partnership between institution and supplier, in collaboration with researchers and the user community. 14th International Digital Curation Conference. Arts West Building, Faculty of Arts, University of Melbourne, Melbourne 04 - 07 Feb 2019

Building a single repository to meet all use cases: a collaboration between institution, researchers and supplier
Evans, J., Watts, N. and Renner, T. 2019. Building a single repository to meet all use cases: a collaboration between institution, researchers and supplier. Open Repositories Conference. Hamburg, Germany 10 - 13 Jun 2019

Bringing your user community with you...a story of successful engagement
Evans, J. and Watts, N. 2019. Bringing your user community with you...a story of successful engagement. Open Repositories Conference. Hamburg, Germany 10 - 13 Jun 2019

Practice-based arts research in repositories: how do we better engage with researchers to capture, manage and enable discoverability of this research?
Evans, J., Gray, A., Kaye, J., Siminson, N. and Watts, N. 2019. Practice-based arts research in repositories: how do we better engage with researchers to capture, manage and enable discoverability of this research? Open Repositories Conference. Hamburg, Germany 10 - 13 Jun 2019

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